Holiday Policy
Policy
It is the policy of Loyola University Chicago to provide up to thirteen (13) paid holidays each year for full time regular employees.
Purpose
To provide paid time off for all regular fulltime employees (FTE=> .80) to enable them to participate in non-work related holiday activities.
Applicability
This policy applies to employees of Loyola University Chicago (LUC) who are regular status, full-time Staff. Staff employees who are paid monthly are not covered by this policy.
Information/Guidelines
Loyola University Chicago observes the following holidays:
- New Years Day
- Martin Luther King Jr. Day
- Good Friday
- Memorial Day
- Juneteenth
- July 4th
- Labor Day
- Thanksgiving Day
- Day after Thanksgiving Day (President’s Day)
- Christmas Eve
- Christmas Day
- University Assigned Holiday (December 31)
- Floating Holiday (selected by the employee, unless assigned by University)
All regular, non-exempt full-time employees who are required to work on a holiday, as designated on the annual Holiday schedule, will receive Holiday Premium pay at one and-one-half times their current rate for all hours worked on the holiday.
Regular part-time employees may be given a holiday off without pay; but if they work on the holiday and are paid by the hour, they will receive Holiday Premium pay at one and-one-half times their current rate for all hours worked on the holiday.
Any regular, full-time employee who is required to work on a holiday may, subject to supervisory approval, take an alternate day off within 90 days prior to or after the regularly scheduled holiday. If staffing requirements prevent scheduling an alternate day off, the employee will be paid for the day at the normal hourly rate or at the appropriate percentage of weekly salary.
A regular, full-time employee who takes the holiday off will be paid for the day only if they work at least four hours during the last scheduled workday before the holiday and four hours during the first scheduled workday after the holiday or is otherwise entitled to be paid for these two days (e.g., vacation, sick pay, personal/family friendly pay).
Full-time employees are eligible for paid holidays immediately after hire with the exception of the Floating Holiday which requires the completion of 30 days of employment.
Holidays must be taken in full day increments, based on an employee’s regularly scheduled work day.
Unused holidays will not be paid out upon termination of employment. Unused ‘Floating Holiday’ must be used prior to the last day of work.
Responsibility
- Department
Every supervisor is responsible for scheduling and documenting holiday time used by exempt and non-exempt employees and authorizing the Payroll Department’s payment of holiday time in accordance with this policy. - Human Resources
LUC Human Resources has the responsibility for interpreting, and administering the Holiday Policy and the authority to make exceptions.
Revised: 10/5/20 (effective 1/1/12), 4/18/23 (effective 9/4/23), 2/22/24
Policy
It is the policy of Loyola University Chicago to provide up to thirteen (13) paid holidays each year for full time regular employees.
Purpose
To provide paid time off for all regular fulltime employees (FTE=> .80) to enable them to participate in non-work related holiday activities.
Applicability
This policy applies to employees of Loyola University Chicago (LUC) who are regular status, full-time Staff. Staff employees who are paid monthly are not covered by this policy.
Information/Guidelines
Loyola University Chicago observes the following holidays:
- New Years Day
- Martin Luther King Jr. Day
- Good Friday
- Memorial Day
- Juneteenth
- July 4th
- Labor Day
- Thanksgiving Day
- Day after Thanksgiving Day (President’s Day)
- Christmas Eve
- Christmas Day
- University Assigned Holiday (December 31)
- Floating Holiday (selected by the employee, unless assigned by University)
All regular, non-exempt full-time employees who are required to work on a holiday, as designated on the annual Holiday schedule, will receive Holiday Premium pay at one and-one-half times their current rate for all hours worked on the holiday.
Regular part-time employees may be given a holiday off without pay; but if they work on the holiday and are paid by the hour, they will receive Holiday Premium pay at one and-one-half times their current rate for all hours worked on the holiday.
Any regular, full-time employee who is required to work on a holiday may, subject to supervisory approval, take an alternate day off within 90 days prior to or after the regularly scheduled holiday. If staffing requirements prevent scheduling an alternate day off, the employee will be paid for the day at the normal hourly rate or at the appropriate percentage of weekly salary.
A regular, full-time employee who takes the holiday off will be paid for the day only if they work at least four hours during the last scheduled workday before the holiday and four hours during the first scheduled workday after the holiday or is otherwise entitled to be paid for these two days (e.g., vacation, sick pay, personal/family friendly pay).
Full-time employees are eligible for paid holidays immediately after hire with the exception of the Floating Holiday which requires the completion of 30 days of employment.
Holidays must be taken in full day increments, based on an employee’s regularly scheduled work day.
Unused holidays will not be paid out upon termination of employment. Unused ‘Floating Holiday’ must be used prior to the last day of work.
Responsibility
- Department
Every supervisor is responsible for scheduling and documenting holiday time used by exempt and non-exempt employees and authorizing the Payroll Department’s payment of holiday time in accordance with this policy. - Human Resources
LUC Human Resources has the responsibility for interpreting, and administering the Holiday Policy and the authority to make exceptions.
Revised: 10/5/20 (effective 1/1/12), 4/18/23 (effective 9/4/23), 2/22/24