Chicago Paid Leave Ordinance Policy
Policy
The Chicago Paid Leave and Paid Sick and Safe Leave Ordinance, effective July 1, 2024, provides up to 40 hours of paid leave annually to employees who do not currently receive vacation time. Employees who work at least 80 hours for an employer in Chicago within any 120-day period are covered by the ordinance and eligible for paid leave. Employees can use paid leave for any reason starting September 30, 2024. An FAQ resource is available here to understand the ordinance.
Applicability
This policy applies to employees of the University who do not currently receive vacation time, which includes full-time faculty, part-time faculty, monthly paid full-time staff members, and hourly paid staff employees who work less than 20 hours per week, including temporary, seasonal, active casual hourly paid staff, and hourly paid student workers. Faculty who teach at the Stritch School of Medicine in Maywood, IL, or at the JFRC Rome Center in Rome, Italy, are excluded from this policy.
Information/Guidelines
- Employees begin to accrue paid leave on the first calendar day after they begin their employment.
- Employees are eligible to use paid leave after they have completed their first ninety (90) days of employment.
- Will accrue at a rate of one (1) hour per thirty-five (35) hours worked of paid leave in a 12-month period.
- Employees can accrue up to forty (40) hours of paid leave per year.
- The maximum carry-over accrual of paid leave is 16 hours. This carry-over provision does not apply to full-time faculty, part-time faculty, or monthly paid staff members who have their paid leave front-loaded.
- Unused hours will be paid out upon termination.
Applicable Use of Paid Leave
Paid leave can be used for any reason.
Notification and Attendance
Employees should provide notice of time off as soon as it is foreseeable. Time off requests will be subject to supervisor approval.
Termination, Resignation or Retirement of Employment
Unused paid leave time, up to fifty-six (56) hours, will be paid out to the employee upon termination, resignation, or retirement of employment. Paid leave time cannot be used for the last day worked.
Responsibility
- Employee: It is the responsibility of the employee to make all requests for paid leave to the supervisor in a timely manner as set by department procedure.
- Department: Every supervisor is responsible for scheduling and documenting paid leave time used by employees and authorizing the Payroll Department’s payment of paid leave time in accordance with this policy.
- Human Resources: Human Resources is responsible for administering the paid leave policy.
Revised: 7.1.24
Policy
The Chicago Paid Leave and Paid Sick and Safe Leave Ordinance, effective July 1, 2024, provides up to 40 hours of paid leave annually to employees who do not currently receive vacation time. Employees who work at least 80 hours for an employer in Chicago within any 120-day period are covered by the ordinance and eligible for paid leave. Employees can use paid leave for any reason starting September 30, 2024. An FAQ resource is available here to understand the ordinance.
Applicability
This policy applies to employees of the University who do not currently receive vacation time, which includes full-time faculty, part-time faculty, monthly paid full-time staff members, and hourly paid staff employees who work less than 20 hours per week, including temporary, seasonal, active casual hourly paid staff, and hourly paid student workers. Faculty who teach at the Stritch School of Medicine in Maywood, IL, or at the JFRC Rome Center in Rome, Italy, are excluded from this policy.
Information/Guidelines
- Employees begin to accrue paid leave on the first calendar day after they begin their employment.
- Employees are eligible to use paid leave after they have completed their first ninety (90) days of employment.
- Will accrue at a rate of one (1) hour per thirty-five (35) hours worked of paid leave in a 12-month period.
- Employees can accrue up to forty (40) hours of paid leave per year.
- The maximum carry-over accrual of paid leave is 16 hours. This carry-over provision does not apply to full-time faculty, part-time faculty, or monthly paid staff members who have their paid leave front-loaded.
- Unused hours will be paid out upon termination.
Applicable Use of Paid Leave
Paid leave can be used for any reason.
Notification and Attendance
Employees should provide notice of time off as soon as it is foreseeable. Time off requests will be subject to supervisor approval.
Termination, Resignation or Retirement of Employment
Unused paid leave time, up to fifty-six (56) hours, will be paid out to the employee upon termination, resignation, or retirement of employment. Paid leave time cannot be used for the last day worked.
Responsibility
- Employee: It is the responsibility of the employee to make all requests for paid leave to the supervisor in a timely manner as set by department procedure.
- Department: Every supervisor is responsible for scheduling and documenting paid leave time used by employees and authorizing the Payroll Department’s payment of paid leave time in accordance with this policy.
- Human Resources: Human Resources is responsible for administering the paid leave policy.
Revised: 7.1.24