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Immunizations

Proof of immunity is an  Illinois state requirement. All Loyola students enrolled in seven or more credit hours must complete the two-step process  to verify proof of immunity. Incomplete immunization information  will block access to registering or changing classes. All students must enter immunization requirements into Loyola Health and upload supporting documents before the 10th day of the term. 

Failure to provide timely information may result in a  $50 Non-compliance fee, that may be applied to your account. The Non-compliance fee is non-refundable, and will not be removed even after immunization information is completed. Students living in University-owned housing  will not be permitted to move in until the two-step process is complete. 

*Please note, immunization requirements must be submitted and uploaded to Loyola Health, in order to register for class or make a change to your registration.

All immunization records must be in English or accompanied by a certified translation or they will not be approved. Also, international students must submit TB testing results. 

If you would like to receive your immunizations through the Wellness Center, please make an appointment with our medical team. 

2-Step Document Submission  

Step 1: Enter your immunizations in Loyola Health.  

Step 2: Upload  a copy of your official immunization record (from your high school or a healthcare provider) to Loyola Health.    

Immunization History Form - 2024-2025

INSTRUCTION VIDEO: 

Submitting immunization to Loyola Health (video) 

Guide to Upload Immunization Record 

  1. Go to Loyola Health 
  2. Sign in with UVID and password 
  3. Click   UPLOAD HEALTH RECORDS then UPLOAD VACCINE RECORDS 
  4. Select  ‘STATE MANDATED IMMUNIZATION’ under Vaccine Type 
  5. Select your Vaccine Name (Tdap, MMR, Meningococcal) 
  6. Input the date you received the vaccines (this must be done for each section) 
  7. Upload photo file (ONLY  PDF, JPEG, JPG, JPNG, DOCX, or MOV) of record 
  8. Click ‘Submit for Approval’ 
  9. You will receive an upload confirmation email.  

For More Immunization Information

To learn more, visit Centers for Disease Control and Prevention National Immunization Program at www.cdc.gov/vaccines.

Exemptions

Loyola may grant exemptions to students who have a valid medical or religious reason for not being vaccinated. For more detailed information on the requirements for receiving an exemption, please email  wellnesscenter@LUC.edu  with questions. A student may be exempted from one or more of the specific immunization requirements by written statement by a provider indicating the nature and probable duration of the medical condition or circumstances that contraindicates those immunizations, identifying the specific vaccines that could be detrimental to the student’s health. If you would like to request a medical exemption, fill out and submit the  Vaccine Medical Exemption Request Form

FAQs for Immunizations and TB Testing

See below for answers to common questions about COVID, annual influenza vaccines, and TB testing policy.

If you have any questions, contact  wellnesscenter@LUC.edu  or  studentimmunizations@LUC.edu. 

 

What are some common reasons your vaccine upload may get rejected?

Vaccine records must contain the following:

  • Full Name
  • Date of Birth
  • Type of Vaccine (i.e. Pfizer, Moderna, Johnson & Johnson, etc.)
  • Lot Number
  • Date of Vaccination
  • Site Location or Signature of Vaccine Administrator

* If you are missing your name, date of birth, site location, or type of vaccine, please update your card before resubmission. 

* If you submitting documentation that is not a CDC Vaccination Record Card, please be sure that your paperwork/summary/discharge sheet shows the same vaccine information listed above and notes BOTH vaccines with lot numbers, dates, and location.

* Please upload only PDF, JPEG, JPG, JPNG or DOCX, MOV files. We are unable to open HEIC and TEXT files.

What should I do if my vaccine records gets rejected?

If your upload gets rejected, it is likely because incorrect information was submitted or the information submitted does not line up with what we have on file. See the FAQ above for more detailed information. 

How long will it take for my vaccine record to be approved by the Wellness Center?

Due to the high number of submissions we receive, please allow up to 7 working days for approval. 

How do I submit my TB testing health record?

TB Testing Health Records should be submitted through the Health App. 

TB Test Result 

  • Go to luc.edu/vaxupload
  • Sign in with UVID and password
  • In the left corner, click UPLOAD TEST RESULTS
  • Select TB TESTING under Test Type
  • Input the date you received your TB test
  • Input the TB test results
  • Upload photo file (only PDF, JPEG, JPG, DOCX, or MOV
  • Click 'Submit'
  • You will receive an upload confirmation email

What if I've had TB?

Students with a history of positive TB test will be required to provide documentation of previous treatment for active or latent TB.

What if I test positive for TB?

Students with a positive blood test will be scheduled to consult with a Wellness Center medical provider to review their history and discuss evaluation and treatment options, a chest x-ray may be required (within the past 6 months).

What happens if I fail to test for TB?

Students who do not comply with the testing requirement will lose access to campus during the semester and registration holds placed for classes in subsequent semesters.

Last Modified:  Wednesday, January 10, 2024 9:52 AM CST