How to Scan and Remediate
Spirion is a tool to help prevent identity theft. It can identify, protect, and dispose of personal information stored on your computer, file shares, or external media. This information includes credit card numbers, bank account numbers, Social Security numbers, birthdates, passwords, driver's license numbers, addresses, passports, employee identification numbers, maiden names, or other data you determine.
1. Installation:
At Loyola University Chicago, Spirion is available to faculty and staff and should already be installed on your computer.
Some computers at the Health Sciences Campus may not have Spirion installed as part of the default image. Use the links below to download the installer (UVID and Password Required).
- For Windows computers (ADMS domain: LSC and WTC PCs, some HSC PCs), see LSC/WTC Spirion Windows Client.
- For Mac computers (ADMS domain: LSC and WTC Macs, some HSC Macs), see LSC/WTC Spirion Mac Client.
- For Windows computers (LUHSADS domain only), see HSC Spirion Windows Client.
- For Mac computers (LUHSADS domain only), see HSC Spirion Mac Client.
2. Remote Scanning:
This is generally the ideal situation for your PII scan. It is hands-off, and happens at night when you are away from your machine. The following day, you will receive a "Match Results" notification on your machine.
3. Remediation:
Case A: Pop-Up Appears
The best way to complete remediation is to finish it in the pop-up results window after the scheduled remote scan completes.
1. To begin, click the Open Advanced Interface button in the Spirion results window.
2. You will need to inspect every match in each result. Double click to open and view the details.
3. If a match contains an SSN or CCN, and you do not need it, you must Shred it. If you need to keep the file for BUSINESS REASONS ONLY, move it to your Network Drive and then Shred the original.
4. If a match does not contain an SSN or CCN, it is a false positive. For these files, you may choose to Ignore instead of deleting them.
Case B: No Pop-Up Appears
Remote scanning automatically saves your results. If you do not have a pop-up window appear after your remote scan has finished, there is a way to manually open the results.
1. Navigate to This PC > Windows (C:)> IDF_Results_####. Within this folder, the results file will have a name formatted like <computername>_mmddyyyy_hhmmss.idf. Double click this file to open your results within the Spirion client.
2. When the client starts, it will first ask you to input a Profile Password. If you set a password from a previous scan, you can enter it here. Otherwise, click “Cancel” to skip this step and go to the next window. The default password for the results file is LoyolaPII2021.
3. After entering the password, the remediation window will appear and you can follow the steps from Case A.
Viewing Search Results
The Results View is a reporting table, similar to a spreadsheet, which is on the left side of Spirion. It contains all the information about the results of your search, and allows you to analyze those results and take action to protect any sensitive information. Further information about each result is displayed on the right-hand side of the Spirion screen in the Preview Pane and Properties Pane. These panes contain all of the relevant information about each result, including the full path to its location, the type and value of the result, a preview of that result in context, and many other details.
Please watch our complete video tutorial below!
Spirion is a tool to help prevent identity theft. It can identify, protect, and dispose of personal information stored on your computer, file shares, or external media. This information includes credit card numbers, bank account numbers, Social Security numbers, birthdates, passwords, driver's license numbers, addresses, passports, employee identification numbers, maiden names, or other data you determine.
1. Installation:
At Loyola University Chicago, Spirion is available to faculty and staff and should already be installed on your computer.
Some computers at the Health Sciences Campus may not have Spirion installed as part of the default image. Use the links below to download the installer (UVID and Password Required).
- For Windows computers (ADMS domain: LSC and WTC PCs, some HSC PCs), see LSC/WTC Spirion Windows Client.
- For Mac computers (ADMS domain: LSC and WTC Macs, some HSC Macs), see LSC/WTC Spirion Mac Client.
- For Windows computers (LUHSADS domain only), see HSC Spirion Windows Client.
- For Mac computers (LUHSADS domain only), see HSC Spirion Mac Client.
2. Remote Scanning:
This is generally the ideal situation for your PII scan. It is hands-off, and happens at night when you are away from your machine. The following day, you will receive a "Match Results" notification on your machine.
3. Remediation:
Case A: Pop-Up Appears
The best way to complete remediation is to finish it in the pop-up results window after the scheduled remote scan completes.
1. To begin, click the Open Advanced Interface button in the Spirion results window.
2. You will need to inspect every match in each result. Double click to open and view the details.
3. If a match contains an SSN or CCN, and you do not need it, you must Shred it. If you need to keep the file for BUSINESS REASONS ONLY, move it to your Network Drive and then Shred the original.
4. If a match does not contain an SSN or CCN, it is a false positive. For these files, you may choose to Ignore instead of deleting them.
Case B: No Pop-Up Appears
Remote scanning automatically saves your results. If you do not have a pop-up window appear after your remote scan has finished, there is a way to manually open the results.
1. Navigate to This PC > Windows (C:)> IDF_Results_####. Within this folder, the results file will have a name formatted like <computername>_mmddyyyy_hhmmss.idf. Double click this file to open your results within the Spirion client.
2. When the client starts, it will first ask you to input a Profile Password. If you set a password from a previous scan, you can enter it here. Otherwise, click “Cancel” to skip this step and go to the next window. The default password for the results file is LoyolaPII2021.
3. After entering the password, the remediation window will appear and you can follow the steps from Case A.
Viewing Search Results
The Results View is a reporting table, similar to a spreadsheet, which is on the left side of Spirion. It contains all the information about the results of your search, and allows you to analyze those results and take action to protect any sensitive information. Further information about each result is displayed on the right-hand side of the Spirion screen in the Preview Pane and Properties Pane. These panes contain all of the relevant information about each result, including the full path to its location, the type and value of the result, a preview of that result in context, and many other details.
Please watch our complete video tutorial below!