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Circulation Limits

Limits to equipment loan exist to best ensure maximum availability for the Loyola Community with the goal that checkout occurs for individual, specific instances of use.

4.1 Loan Limits

Equipment available for both walk-in requests and advance reservations. Advance reservations are strongly recommended as this ensures clients can assess their own schedules to select a reasonable return time, and best ensure equipment is present at the time of a pick-up request. Unless otherwise noted per resource, equipment checkouts cannot exceed a maximum of 7-days of loan.

 Duration
Minimum Length of
Reservation/Checkout
30 Minutes
Maximum Length of
Reservation/Checkout
7 Days
Maximum Length of
Renewals
3 Days

4.1.3 Maximum Concurrent Checkouts/Reservations

Clients are limited to no more than 4 concurrent checkouts and future reservations at one given time. These limits are in place in support of our Acceptable Use policies. This limit aids in avoiding monopolization of resources via back-to-back reservations spanning a full semester, avoiding high quantity of resources on loan to one individual with greater risk for mix up of components and accessories or higher late fine values for overdue equipment.

4.2 Semester Usage Limits

Some categories of equipment may have limitations on the total number of items and/or total hours of usage that are available for use per client per semester. This is calculated across all Digital Media Services campus loan locations. This includes the following limits:

Equipment CategoryMaximum Cumulative
Future Reservations1
Maximum Usage Hours
per Semester2
Laptops 15 days
(360 hours)
42 days (1,008 hours):
the equivalent of
6 seven-day loans
Hotspots 15 days
(360 hours)
42 days (1,008 hours):
the equivalent of
6 seven-day loans

1 Once a reservation has been picked up these counts are then reduced. These limits reduce risk of monopolization of back-to-back reservations across the duration of a semester.
2 All checkouts are still limited by the maximum duration per loan, described in subsection 4.1 Loan Limits. It is not permitted for a single loan to be the maximum semester usage limit.

4.3 Equipment Category Limits

This list serves as a guide for general equipment category limits per client across both Digital Media Services campus loan locations.

Equipment CategoryMaximum Limit per Client
Audio Recorders (Sony) 2
Audio Recorders (Zoom) 1
Bluetooth Speakers 2
Calculators 1
Camcorders 1
Digital Cameras 1
Laptops 1
Lighting Kits 2
Hard Drives (SD Memory Cards) 2
Hotspots 1
Microphones (Lavaliers) 2
Projectors 1
Screens (Projectors) 2
Screens (Greenscreen) 1

4.4 Equipment Authorizations

Some equipment requires completion of agreement forms or trainings in order to access, reserve, and checkout equipment. These resources are of high value with advanced features and considerations to best ensure awareness of value and proper use and care during loan. Note that upon completion of authorization forms, it may take up to 48-hours (Monday through Friday only) to review and grant access to reserve equipment.

If authorization requires training, the authorization will be valid for the duration of the time the equipment is actively available in the loan program, or if substantial changes are made to the training content that require re-certification. As equipment is refreshed and updated with newer models, new authorizations may be required to complete if the latest model is significantly different than prior versions. Authorization access is non-transferable. For more information, visit the Equipment Authorizations page.

Last Modified:   Wed, September 20, 2023 9:29 AM CDT

Limits to equipment loan exist to best ensure maximum availability for the Loyola Community with the goal that checkout occurs for individual, specific instances of use.

4.1 Loan Limits

Equipment available for both walk-in requests and advance reservations. Advance reservations are strongly recommended as this ensures clients can assess their own schedules to select a reasonable return time, and best ensure equipment is present at the time of a pick-up request. Unless otherwise noted per resource, equipment checkouts cannot exceed a maximum of 7-days of loan.

 Duration
Minimum Length of
Reservation/Checkout
30 Minutes
Maximum Length of
Reservation/Checkout
7 Days
Maximum Length of
Renewals
3 Days

4.1.3 Maximum Concurrent Checkouts/Reservations

Clients are limited to no more than 4 concurrent checkouts and future reservations at one given time. These limits are in place in support of our Acceptable Use policies. This limit aids in avoiding monopolization of resources via back-to-back reservations spanning a full semester, avoiding high quantity of resources on loan to one individual with greater risk for mix up of components and accessories or higher late fine values for overdue equipment.

4.2 Semester Usage Limits

Some categories of equipment may have limitations on the total number of items and/or total hours of usage that are available for use per client per semester. This is calculated across all Digital Media Services campus loan locations. This includes the following limits:

Equipment CategoryMaximum Cumulative
Future Reservations1
Maximum Usage Hours
per Semester2
Laptops 15 days
(360 hours)
42 days (1,008 hours):
the equivalent of
6 seven-day loans
Hotspots 15 days
(360 hours)
42 days (1,008 hours):
the equivalent of
6 seven-day loans

1 Once a reservation has been picked up these counts are then reduced. These limits reduce risk of monopolization of back-to-back reservations across the duration of a semester.
2 All checkouts are still limited by the maximum duration per loan, described in subsection 4.1 Loan Limits. It is not permitted for a single loan to be the maximum semester usage limit.

4.3 Equipment Category Limits

This list serves as a guide for general equipment category limits per client across both Digital Media Services campus loan locations.

Equipment CategoryMaximum Limit per Client
Audio Recorders (Sony) 2
Audio Recorders (Zoom) 1
Bluetooth Speakers 2
Calculators 1
Camcorders 1
Digital Cameras 1
Laptops 1
Lighting Kits 2
Hard Drives (SD Memory Cards) 2
Hotspots 1
Microphones (Lavaliers) 2
Projectors 1
Screens (Projectors) 2
Screens (Greenscreen) 1

4.4 Equipment Authorizations

Some equipment requires completion of agreement forms or trainings in order to access, reserve, and checkout equipment. These resources are of high value with advanced features and considerations to best ensure awareness of value and proper use and care during loan. Note that upon completion of authorization forms, it may take up to 48-hours (Monday through Friday only) to review and grant access to reserve equipment.

If authorization requires training, the authorization will be valid for the duration of the time the equipment is actively available in the loan program, or if substantial changes are made to the training content that require re-certification. As equipment is refreshed and updated with newer models, new authorizations may be required to complete if the latest model is significantly different than prior versions. Authorization access is non-transferable. For more information, visit the Equipment Authorizations page.

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