Loyola University Chicago

Conference Services

Insurance

At Loyola University Chicago we want to ensure that you and your guests are protected against any unexpected accidents/events that may occur during your time on campus. In order to guarantee that your guests are safe we require all external groups to have general liability insurance for the duration of their event on campus.

Insurance Requirements

Daytime Meetings/Overnight Conferences

The Organization agrees to maintain, at its expense, for the period of the Conference the following insurance:

  1. Workers’ Compensation Insurance in compliance with all statutory workers’ compensation laws, and Employer’s Liability Insurance with minimum limits of $500,000 per accident for bodily injury by accident, $500,000 per employee for bodily injury by disease, and $500,000 aggregate, and including a waiver of subrogation in favor of Loyola.
  2. Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate for each occurrence of bodily injury and property damage, and including a waiver of subrogation in favor of Loyola. Coverage shall include personal and advertising injury, products-completed operations, independent contractors, and liability assumed under an insured contract. Loyola and its trustees, officers, employees, agents and affiliates shall be named as additional insureds under the Commercial General Liability Insurance. If minors are to be involved in the Conference, Sexual Molestation coverage shall be included in the Commercial General Liability Insurance or be separately provided with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate.
  3. Automobile Liability Insurance (including owned, non-owned and hired) with a minimum combined single limit of $1,000,000 for bodily injury including death and property damage liability.
  4. Umbrella/Excess Liability Insurance with minimum limits of $3,000,000 per occurrence and $3,000,000 in the aggregate excess of primary general liability insurance and on a following-form basis.

The Organization shall provide Loyola with certificates of insurance evidencing all of the above required insurance on the date it submits this signed Agreement to Loyola, which date shall be prior to the start of the Conference. The Organization agrees that such insurance will not be modified or terminated without the Organization providing Loyola with thirty (30) days’ prior written notice. All insurance shall be written by insurers licensed to do business in the State of Illinois, shall have a current minimum A. M. Best rating of A-/VII, and shall be primary with respect to any other insurance or self-insurance afforded to Loyola. If the Organization employs or otherwise engages any contractor, subcontractor, vendor, lessee or any other party in connection with the Conference, such party shall meet all of the same insurance terms as required of the Organization under this Agreement.

Wedding Receptions

The Wedding Party agrees to maintain, at its expense, for the duration of the Event, General Liability Insurance with a minimum limit of $500,000 per occurrence, and naming Loyola University Chicago as an additional insured. The required insurance shall be written by insurers licensed to do business in the State of Illinois and having a current minimum Best’s rating of A-/VII. On the date it submits this signed Agreement to Loyola, the Wedding Party will provide Loyola with a certificate of insurance evidencing the required insurance.

Daytime and Overnight Athletic Events

The Organization agrees to maintain, at its expense, for the period of the Athletic Event the following insurance:

  1. Workers’ Compensation Insurance in compliance with all statutory workers’ compensation laws, and Employer’s Liability Insurance with minimum limits of $500,000 per accident for bodily injury by accident, $500,000 per employee for bodily injury by disease, and $500,000 aggregate, and including a waiver of subrogation in favor of Loyola.
  2. Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate for each occurrence of bodily injury and property damage, and including a waiver of subrogation in favor of Loyola. Coverage shall include personal and advertising injury, products-completed operations, independent contractors, and liability assumed under an insured contract. Loyola and its trustees, officers, employees, agents and affiliates shall be named as additional insureds under the Commercial General Liability Insurance. If minors are to be involved in the Athletic Event, Sexual Molestation coverage shall be included in the Commercial General Liability Insurance or be separately provided with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate.
  3. Automobile Liability Insurance (including owned, non-owned and hired) with a minimum combined single limit of $1,000,000 for bodily injury including death and property damage liability.
  4. Umbrella/Excess Liability Insurance with minimum limits of $3,000,000 per occurrence and $3,000,000 in the aggregate excess of primary general liability insurance and on a following-form basis.

The Organization shall provide Loyola with certificates of insurance evidencing all of the above required insurance on the date it submits this signed Agreement to Loyola, which date shall be prior to the start of the Athletic Event. The Organization agrees that such insurance will not be modified or terminated without the Organization providing Loyola with thirty (30) days’ prior written notice. All insurance shall be written by insurers licensed to do business in the State of Illinois, shall have a current minimum A. M. Best rating of A-/VII, and shall be primary with respect to any other insurance or self-insurance afforded to Loyola. If the Organization employs or otherwise engages any contractor, subcontractor, vendor, lessee or any other party in connection with the Athletic Event, such party shall meet all of the same insurance terms as required of the Organization under this Agreement.

Overnight Housing

The Organization agrees to maintain, at its expense, during the Term, the following insurance:

  1. Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate for each occurrence of bodily injury and property damage, and including a waiver of subrogation in favor of Loyola. Coverage shall include personal and advertising injury, products-completed operations, independent contractors, and liability assumed under an insured contract. Loyola and its trustees, officers, employees, agents and affiliates shall be named as additional insureds under the Commercial General Liability Insurance. If minor Permitted Occupants or other minors are present in or otherwise use the Rooms or the Residence Facility, then Sexual Molestation Coverage shall be included in the Commercial General Liability Insurance or be separately provided with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate.
  2. Umbrella/Excess Liability Insurance with minimum limits of $3,000,000 per occurrence and $3,000,000 in the aggregate excess of primary general liability insurance and on a following-form basis.

The Organization shall provide Loyola with certificates of insurance evidencing all of the above required insurance on the date it submits this signed Agreement to Loyola, which date shall be prior to the start of the Term. The Organization agrees that such insurance will not be modified or terminated without the Organization providing Loyola with thirty (30) days’ prior written notice. All insurance shall be written by insurers licensed to do business in the State of Illinois, shall have a current minimum A. M. Best rating of A-/VII, and shall be primary with respect to any other insurance or self-insurance afforded to Loyola.

At its option, the Organization, and/or its Permitted Occupants, may wish to obtain personal property insurance covering loss or damage to its/their personal property which is not the responsibility of Loyola, as further described in Section 14 below.